Procurement & Supply Chain
RFQs that chase suppliers, not the other way around
Your team writes one request. ProCul finds matching suppliers, sends it, follows up until they answer, and turns replies into a comparison table you can act on the same day.
2 to 4
weeks to a working first version
2,582
manufacturers already mapped for matching
24/7
automated follow-up on open requests
The direct answer
RFQ Automation runs your request-for-quote process on ProCul instead of email threads and spreadsheets. You describe what you need, the system matches it against a supplier base, sends the request, chases non-responders, and parses replies into a structured comparison. It's built for procurement or ops teams in Saudi Arabia who send more than a handful of RFQs a month and lose time to manual follow-up.
What this removes.
RFQs stall on follow-up
Today
You send a request, then wait, then email again, then call. Half your week goes to chasing suppliers who never opened the first message.
With the system
The system sends scheduled follow-ups on a cadence you set. You see who's responded and who hasn't without opening your inbox.
Quotes arrive in different formats
Today
One supplier replies in an email body, another attaches a PDF, a third sends an Excel sheet with its own layout. Comparing them means retyping numbers.
With the system
Replies get parsed into the same fields regardless of format, so unit price, lead time, and terms line up in one table.
Supplier lists go stale
Today
The supplier list your team uses is whoever someone remembered last time. New RFQs go to the same five names by default.
With the system
Each RFQ is matched against a mapped supplier base by category, so you see options beyond your usual contacts.
No record of what was asked or promised
Today
When a supplier disputes a price or a spec later, there's no clean record of the original request and reply.
With the system
Every dispatch, follow-up, and reply is logged against the RFQ, so you can pull the history in seconds.
What lands in your hands.
RFQ intake form
A structured request form for your team, in Arabic and English.
Supplier matching rules
Category and product matching against the mapped supplier base.
Automated dispatch and chasing
Scheduled sends and follow-ups with a cadence you approve.
Reply parsing
Emails, PDFs, and spreadsheets normalized into one comparison format.
Comparison dashboard
Side-by-side quotes with price, lead time, and terms.
Activity log
Full history of what was sent, to whom, and when.
Systems and platforms we work with
- React
- Next.js
- TypeScript
- Node.js
- Python
- Flutter
- PostgreSQL
- Supabase
- Tailwind CSS
- Docker
- GitHub
- Google Cloud
- Figma
Five stages. You sign off every one.
Read each stage as a small contract: what we need from you, what lands in your hands, and the sentence that has to be true before we move on.
- Scope and access3 to 5 days
- Supplier matching setup1 week
- Dispatch and chasing configuration1 week
- Quote parsing and comparison3 to 5 days
- Live operation and supportongoing
Scope and access
3 to 5 days
We map your current RFQ process, the product categories you buy, and where supplier data currently lives.
- Share current RFQ templates
- List product categories in scope
- Name who approves sends
- Process map of current RFQ flow
- Confirmed scope and category list
We move on when the process map matches how your team actually works, not how it's documented.
Supplier matching setup
1 week
We configure category matching against the supplier base and add any suppliers specific to your business that aren't already mapped.
- Review matched supplier lists
- Provide any private supplier contacts
- Configured matching rules per category
- Test match run on sample RFQs
We move on when a sample RFQ returns a supplier shortlist your buyer would actually send.
Dispatch and chasing configuration
1 week
We set the send templates, follow-up cadence, and escalation points, then test the full loop on a real or simulated RFQ.
- Approve email templates
- Set follow-up cadence and limits
- Configured dispatch and chase automation
- One full test cycle with results
We move on when a test RFQ dispatches, follows up, and logs replies without manual steps.
Quote parsing and comparison
3 to 5 days
We tune the parser against real supplier reply formats from your process and build the comparison view your team will use.
- Share sample past supplier quotes
- Confirm the fields that matter for comparison
- Parsing tuned to your supplier formats
- Working comparison dashboard
We move on when quotes from past RFQs parse correctly into the comparison table without manual correction.
Live operation and support
ongoing
Your team runs RFQs on the live system. We monitor dispatch and parsing accuracy and handle new categories or supplier additions as they come up.
- Run real RFQs
- Flag any parsing or matching misses
- Monitoring of send and parse accuracy
- Support for new categories and suppliers
We move on when we move on when your team is running RFQs independently and issues are handled through support, not a rebuild.
Asked before signing.
How is this priced?
Setup is a fixed project fee based on the number of categories and integrations in scope, agreed before we start. Ongoing use runs on a monthly fee tied to RFQ volume. We'll give you a specific number after the scoping call, not a range you have to guess from.
Does this work in Arabic?
Yes. The intake form, supplier-facing emails, and parsing both handle Arabic and English, since most KSA supplier replies mix the two. You choose which language goes out by default per category.
What happens to our data?
RFQ and supplier data stays in your ProCul instance, handled under PDPL. We don't sell or share it, and we can walk you through the specific data flows before you commit to anything.
Can this connect to our existing ERP or Excel process?
Yes for common cases, we've connected to Excel-based procurement logs and can integrate with Odoo, SAP, or similar systems depending on what you run. We scope the integration in week one so there are no surprises later.
Stop chasing suppliers by hand
Tell us how you run RFQs today. We'll show you what automation looks like for your categories before you commit to anything.
Nearby services