AI Agents & Automation
Copilots for the back office work nobody wants
Invoices, purchase orders, delivery notes and monthly reports pile up while your team retypes the same numbers into the ERP. We build copilots that read the documents, match them to your records, and hand you a drafted next step, not a black box.
2 to 4
weeks to a working first version
24/7
document intake, day or night
0
actions sent without your approval
The direct answer
Back-office copilots are AI agents that handle the paperwork side of your operations: reading invoices, purchase orders, delivery notes and spreadsheets, matching them against your ERP, and flagging anything that does not line up. They are built for finance, procurement and operations teams in Saudi companies who lose hours a week to manual data entry and chasing documents by email.
What this removes.
Manual data entry
Today
Someone retypes invoice and PO numbers into the ERP by hand, every single day.
With the system
The copilot reads the document, extracts the numbers, and matches them to the right record automatically.
Buried inbox
Today
Supplier and customer emails with attachments sit unread because no one has time to open every one.
With the system
Every incoming email and attachment gets read, sorted and matched the moment it lands.
Late month-end reporting
Today
Aging receivables and open PO reports get compiled by hand, days after the numbers actually mattered.
With the system
Reports run on a schedule and land in your inbox before the meeting, not after it.
Mismatches slip through
Today
A wrong total or missing PO reference goes unnoticed until a supplier calls asking where their payment is.
With the system
The copilot stops on any mismatch and flags it for a person, instead of pushing it through.
What lands in your hands.
Document readers
Agents that open invoices, POs, delivery notes and spreadsheets, in PDF or email body, and pull the fields that matter.
ERP matching and write-back
Direct read and write access to Odoo, Zoho, SAP or your internal database, so records update without manual copying.
Exception flagging
When a total, quantity or reference does not match, the copilot stops and raises it instead of guessing.
Approval queues
Every drafted action, an update, a reply, a reminder, waits in a queue until someone on your team approves it.
Scheduled reporting
Aging receivables, open POs and reconciliation status delivered on a schedule you set, not compiled by hand.
Bilingual document handling
Arabic and English invoices, contracts and correspondence read and processed the same way, no separate workflow.
Systems and platforms we work with
- OpenAI
- Anthropic
- Google Gemini
- Meta
Systems and platforms we work with
- React
- Next.js
- TypeScript
- Node.js
- Python
- Flutter
- PostgreSQL
- Supabase
- Tailwind CSS
- Docker
- GitHub
- Google Cloud
- Figma
Five stages. You sign off every one.
Read each stage as a small contract: what we need from you, what lands in your hands, and the sentence that has to be true before we move on.
- Scoping and document audit1 week
- Build and connect2 to 3 weeks
- Approval workflow setup3 to 5 days
- Pilot on live volume2 weeks
- Live operation and supportongoing
Scoping and document audit
1 week
We look at the actual invoices, POs and spreadsheets your team handles and map which fields, formats and exceptions the copilot needs to cover.
- Share sample documents and the current process
- Name the systems the copilot must touch
- A scoped list of document types and fields
- A written workflow map for sign-off
We move on when the document types, fields and systems are confirmed in writing.
Build and connect
2 to 3 weeks
We build the readers, connect them to your ERP, and tune the matching logic against real historical documents from your business.
- Grant read access to a test environment
- Answer questions on edge cases as they come up
- A working copilot reading real document types
- ERP read and write connections tested
We move on when the copilot correctly reads and matches a sample batch of your real documents.
Approval workflow setup
3 to 5 days
We build the queue where every drafted action waits for someone on your team to approve before it reaches a supplier, customer or your ERP.
- Decide who approves what
- Test the approval interface
- An approval queue wired to your team
- Notification setup for pending items
We move on when your team can review and approve a drafted action start to finish.
Pilot on live volume
2 weeks
The copilot runs on real, current documents alongside your existing process, so you can compare its output against what a person would have done.
- Run both processes in parallel
- Flag anything that looks off
- Daily accuracy checks during the pilot
- Fixes for anything the pilot surfaces
We move on when pilot accuracy matches or beats the manual process across a full week of volume.
Live operation and support
ongoing
The copilot runs as part of your normal operations. We monitor it, fix issues as your documents or systems change, and stay reachable when something needs adjusting.
- Use the copilot as part of daily work
- Flag changes to formats or systems early
- Ongoing monitoring and fixes
- A direct line to us for support
We move on when support and monitoring are live, and your team knows how to reach us when something needs adjusting.
Asked before signing.
What does a project like this cost?
It depends on scope: how many document types you need read, how many systems the copilot has to read and write to, and how much of your existing data needs cleaning before it can be trusted. Matching one document type costs less than automating your full accounts payable cycle. We scope this after seeing your systems, not before.
How long before we see a working version?
A first version handling one clear document type, invoice matching for example, usually ships in 2 to 4 weeks. Anything touching multiple systems or needing custom ERP integration takes longer. We agree the timeline once we know which systems are involved.
Does this work with Arabic documents and systems like Odoo or Zoho?
Yes. The copilot reads invoices and contracts in Arabic and English the same way, and connects directly to Odoo, Zoho, SAP or your internal database for read and write access. If you run something else, we check the integration path during scoping.
Where does our data go under PDPL?
Data stays inside your own systems and the infrastructure we set up for you. It is not used to train outside models. Every external action, updating a record or sending a message, sits in an approval queue before it happens, so nothing leaves your business without a person checking it first.
Ready to hand off the paperwork?
Send us a few sample invoices or POs and we will scope what a working copilot looks like for your team, no commitment before that.