An alternative to outsourced bookkeeping, priced against what you already pay
Outsourced bookkeeping in Saudi Arabia runs roughly SAR 1,500 to 7,000 a month depending on volume. The number on the invoice is rarely the number that matters. What matters is that invoice plus the hours the owner spends collecting documents, answering the same questions twice, and checking work that arrives late enough that checking it properly is not possible.
Where the arrangement usually fails
Not through incompetence. It fails through timing. A bookkeeper who receives a month of documents at the end of that month is reconstructing decisions rather than recording them, and the person who could answer a question about a transfer has forgotten by then. The output is a set of books that are technically complete and quietly full of guesses.
The second failure is the payout problem. Card and instalment settlements arrive as lump sums covering dozens of orders, minus fees, on a delay. Breaking those apart by hand is slow, unglamorous and the first thing that gets deferred under deadline pressure, which is exactly why it accumulates.
What a daily service changes
The work moves to the day the transaction happens. Documents are pulled automatically, matching runs, and the small number of things that cannot be settled from the documents become one short question sent to the person who knows the answer while they still remember it.
The month end then becomes a review rather than a build. A licensed accountant reads a pack that is already assembled and approves it, which is a materially better use of that person than data entry.
- Documents pulled daily rather than collected monthly
- Payout batches split into orders and fees on arrival
- One question at a time, answered while the context is fresh
- A close pack reviewed and verified rather than assembled under pressure
What it costs against what you pay now
ProCul is SAR 1,499 a month. Compare that against what you pay today plus the hours you spend, valued at whatever an hour of your time is actually worth, and against the roughly two hours a month you would still spend answering questions and reading the pack.
There is a calculator on the home page that does this with your own numbers. Clearing a long backlog is quoted separately and once, because the size of it varies too much to price in advance.
How it differs from a bookkeeper on retainer
A bookkeeper you can call and ask to do something unusual. A service with a defined loop is better at the recurring work and worse at the one-off favour, and that is a real trade rather than a marketing one. If your month regularly contains something nobody has seen before, keep a person for it.
You also do not get a direct connection to your bank. Account information services here require a regulatory licence that ProCul does not hold, so statements are provided by you rather than pulled. In practice that is one file a month, and your accounting system may already be collecting it.
Common questions
- Can I keep my existing bookkeeper as well?
- Yes, and some companies should. The service and a bookkeeper are not mutually exclusive, particularly through the first close while a backlog is being cleared.
- What happens to my historical books?
- The health check reports what state they are in. Clearing a backlog is a separate, one-off scope that is quoted after that report, not before.
- Is there a contract?
- The health check is free and carries no commitment. Founding pricing is open to a limited number of companies.
- Who is accountable if a number is wrong?
- The SOCPA-registered accountant who verified the close. That is the reason the verification is part of the product rather than an optional extra.
Start with a free books health check
One read of your ledger, findings counted and priced, yours to keep. About ten minutes of your time.
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